Simple Record Retention Guidelines for Medical Practices

Simple Record Retention Guidelines for Medical Practices

Keeping track of crucial papers is a vital part of running a successful business.

Along with the business related documentation practices should retain to protect their assets, they also need to make sure that any patient medical records, or ePHI, being stored are stored with HIPAA best practices in mind.

Here are five easy hipaa record retention principles to help you decide how to retain all of your practice’s most significant papers and for how long.

Familiarize with state requirements

Because HIPAA standards are in place to preserve the privacy of patient information, your record retention policies should reflect this.

HIPAA regulations demand that you use administrative, technical, and physical measures to keep patient medical information confidential for as long as you keep it.

This could include discarding physical paper papers when they’re no longer needed and encrypting ePHI. The length of time that records must be kept varies by state, so check your state’s record retention rules before permanently deleting anything.

Meeting state record retention rules

Simple Record Retention Guidelines for Medical Practices
Electronic medical record with patient data and health care information in tablet. Doctor using digital smart device to read report online. Modern technology in hospital.

Many practices are migrating to digital storage, necessitating the implementation of digital protections in order to meet your state’s retention standards.

Physical storage devices (such as flash drives) can fail, misplaced, or be physically damaged, putting the integrity of your patients’ medical records at risk.

The only comprehensive solution for secure patient medical record storage is online backup.

Apply safeguards for cloud data (ePHI)

While cloud backup eliminates many of the hazards connected with digital data storage, you should research your cloud backup provider’s security before entrusting your patient’s data and your HIPAA compliance to them. To begin with, data encryption will keep patient medical information safe from prying eyes. If you use a cloud services provider to backup your data, make sure the data is encrypted before it is sent to their data centers.

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